Architectural Review Committees

What ARC approval means, when you need it, and how to navigate the approval process

Rules & Regulations 10 min read

Architectural Review Committees (ARCs) or Architectural Control Committees (ACCs) oversee exterior modifications and design standards in HOA communities. Understanding how ARCs work helps you successfully navigate the approval process for home improvements.

What Is an Architectural Review Committee?

An ARC is a committee, typically appointed by the HOA board, responsible for reviewing and approving (or denying) proposed exterior modifications to properties. The committee ensures changes comply with community design standards and CC&Rs.

ARC authority typically covers:

  • Exterior paint colors and finishes
  • Landscaping and hardscaping
  • Fences, walls, and barriers
  • Additions and structural modifications
  • Roofing materials and colors
  • Windows, doors, and shutters
  • Decks, patios, and outdoor structures
  • Solar panels and satellite dishes
  • Signs and decorative elements

When Do You Need ARC Approval?

ARC approval is typically required for:

  • Any Exterior Modification: Most changes visible from outside require approval
  • Structural Changes: Additions, decks, pergolas, or other structures
  • Material Changes: Changing roofing, siding, or other exterior materials
  • Color Changes: Painting exteriors or changing color schemes
  • Landscaping: Major landscaping changes, tree removal, or hardscaping
  • Fences and Walls: Installing or modifying fences or walls
  • Outdoor Features: Pools, hot tubs, sheds, or other outdoor features

Check your CC&Rs to determine what requires approval. When in doubt, submit an application.

The Approval Process

1. Submit Application

Most associations require a written application including:

  • Description of proposed changes
  • Plans, drawings, or specifications
  • Material samples or color swatches
  • Photos of current condition
  • Contractor information (if applicable)
  • Timeline for completion

2. Review Period

ARCs typically have 30-60 days to review applications, though some states require faster responses. Check your governing documents for specific timelines.

3. Decision

The ARC may:

  • Approve: Grant full approval
  • Approve with Conditions: Approve with modifications or requirements
  • Deny: Reject the application with reasons
  • Request More Information: Ask for additional details before deciding

4. Appeal Process

If denied, you may have rights to:

  • Request reconsideration
  • Appeal to the board
  • Request a hearing
  • Challenge unreasonable denials

Tips for Successful Approval

1. Review Guidelines First

Before submitting, review:

  • Architectural guidelines and standards
  • Approved color palettes
  • Material requirements
  • Previous approvals for similar projects

2. Submit Complete Applications

Provide all required information:

  • Detailed plans and specifications
  • Material samples or exact product information
  • Color swatches or paint codes
  • Photos or renderings showing the finished look
  • Contractor licenses and insurance (if applicable)

3. Follow Design Standards

Design your project to:

  • Match existing architectural style
  • Use approved materials and colors
  • Maintain consistency with neighboring properties
  • Comply with all guidelines

4. Communicate Proactively

Before submitting:

  • Talk to ARC members about your plans
  • Ask questions about requirements
  • Address potential concerns early
  • Be open to suggestions or modifications

Common Reasons for Denial

Applications may be denied for:

  • Non-Compliance: Doesn't meet design standards or guidelines
  • Incomplete Application: Missing required information or materials
  • Material Issues: Proposed materials don't meet standards
  • Color Issues: Colors not in approved palette
  • Style Conflicts: Doesn't match architectural style
  • Impact Concerns: May negatively impact neighbors or property values
  • Safety Issues: Structural or safety concerns

Your Rights

You have rights in the ARC process:

  • Right to Apply: Submit applications for modifications
  • Right to Timely Response: Receive decisions within specified timeframes
  • Right to Reasons: Receive written reasons for denials
  • Right to Appeal: Challenge denials through appeal processes
  • Right to Fair Review: Applications reviewed fairly and consistently
  • Right to Challenge: Challenge unreasonable or arbitrary denials

What to Do If Denied

If your application is denied:

  1. Understand the Reasons: Review the written denial carefully
  2. Modify and Resubmit: Address concerns and resubmit if possible
  3. Request a Meeting: Meet with ARC to discuss alternatives
  4. Appeal: Use appeal processes if available
  5. Seek Legal Advice: Consult an attorney if denial seems unreasonable
  6. Document Everything: Keep records of all communications

Red Flags

Watch out for ARCs that:

  • Take excessive time to review applications
  • Deny applications without clear reasons
  • Apply standards inconsistently
  • Make arbitrary or capricious decisions
  • Don't follow their own procedures
  • Show favoritism or discrimination

Conclusion

Architectural Review Committees play an important role in maintaining community aesthetics and property values. By understanding the process, preparing thorough applications, and following guidelines, you can successfully navigate ARC approval. If you encounter unreasonable denials or unfair treatment, know your rights and don't hesitate to challenge improper decisions.